On collection, the vehicle must be in a safe and roadworthy condition, with all of the appropriate keys, equipment and documentation available. A charge will be levied for vehicles returned with out a current MOT certificate as the leasing company will have to arrange for the vehicle to be collected by trailer and then have the vehicle tested before sale. The stamped book must be available for inspection and returned with the vehicle. If the book has not been stamped or service invoices have not been provided as proof of servicing. Leasing companies will levy a charge for incomplete and missing service histories.
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What is Fair Wear and Tear? The BVRLA are the trade body for car leasing companies in the UK, so their fair wear and tear guide is pretty much the holy grail for leasers wanting to know what exactly constitutes fair wear and tear.
We should note that you should check with your specific leasing broker whether the finance company uses the BVRLA Standard or their own version. The fair wear and tear guidelines for both personal and business contract hire are identical, although there are three different guides for three different types of vehicle: Cars - Vehicles up to 8 persons.
General appearance, road safety, documentation, keys Before getting into the nitty-gritty of examination, there are some basic things you need to sort out before your car handover at the end of a lease. General Condition The vehicle should be roadworthy - no warning lights should be flashing or lit up. The exterior of the car should be thoroughly cleaned to allow for an easy, detailed inspection. The exterior should be free of rusting or corrosion.
The interior should be cleaned from top to bottom. All electronic safety features emergency brake assist, electronic stability control, etc and advanced driver assistance systems parking sensors, adaptive cruise control, etc must be working.
Road safety During your lease, you should be proactive in the upkeep of your car. Documentation You need to have all necessary documentation in place when handing over your car.
Keep them in your glove box at all times to avoid misplacing them! You need: Vehicle Registration Document MOT Receipt if your lease was longer than 3 years Service Book Other relevant documents Vehicle Keys In short, whatever keys you are given should be returned in good condition at the end of your lease.
If your keys have a remote control locking system, then all the controls should be in working order. Paintwork, body, bumpers and trim The inspector will carry out a very thorough evaluation of the car in a good light so they can pinpoint every chip, scratch or dent your car might have sustained. If you notice any of these issues before the end of your lease, you need to get them fixed to a professional standard by an approved mechanic.
Things to watch out for are flaking paint, paint contamination, preparation marks, poorly matched paint and a rippled finish. However, if the chipped area requires the whole panel, bumper or trim to be repaired or repainted, the damage will not be accepted. If the primer or bare metal of the vehicle is showing due to a scratch, it will be classed as harsh treatment and you will be penalised. Dents Dents up to 10mm are acceptable as long as there are no more than 2 per panels damaged and the paint work in still intact.
On the other hand, dents on the roof or swage line aligned with the door handle will not pass the inspection unfortunately. Moulding, wheel arch trims Scuffs and scratches up to 25mm are acceptable as long as the moulding or trim is not broken, cracked or deformed. The convertible roofs must be fully operational, free from damage. Removing badges, logos, emblems, stickers must be done professionally before returning the vehicle. Any damage caused as a result will be unacceptable and further charges will incur.
If approved, the tow bar must be in prime condition. A ball cover must also be in place. Windows, glass, door mirrors and lamps Glass is very easily damaged so your inspector will be doing the rounds of the car to pick out every and any issue on your windows, mirrors, and lamp coverings.
Noticeable chips, cracks and holes will not get you pass marks at the inspection. Repaired chips within the drivers line of sight are not acceptable, but chips repaired outside the drivers line of sight are.
This is as long as they are repaired to a professional standard and a warranty for the work is provided. Adjustable or electronic door mirrors must be in working order. Lamps and lenses Lamps must be working.
Minor scuffs up to 25mm are acceptable, but holes or cracks in the glass as well as plastic covers of lamp units are not acceptable. Tyre wear and damage All tyres must meet the minimum UK legal requirements. Wheels and wheel trim Scuffs up to 50mm on the total circumference of the wheel trim and the alloy wheels are accepted as fair wear and tear. Dents and holes on the rims and trims are not. Damage to the wheel spokes as well as the hub of the alloy wheel is not acceptable either.
The spare wheel, jack, and other essential tools must be intact and in good condition. If you were supplied with an emergency tyre inflation canister, this should be returned in the same condition it was delivered. If the canister has been used, it should be replaced before returning. Mechanical condition When returning your car, you should be confident that it is MOT-passable.
If there are any lights flashing or illuminated, the vehicle may not be driveable so make sure you know your icon symbols! At LeaseFetcher, we advise all our customers to complete a full check-up of their car 2 months in advance of return to avoid any extra charges.
Neglecting the mechanics of the vehicle will come back to bite you when return it. Refusing to service the vehicle or failing to act on warnings from the vehicle management system will ensure you are charged a hefty penalty fee. The following items are deemed unacceptable fair wear and tear: Brakes - e. Engine - e.
Automatic Transmission - e. Manual Transmission - A noisy or sticky clutch and gearbox as well as excessive wear and clutch slipping are all signs that you need to get the vehicle checked before return. If catalytic converters are not working as a result of damage, charges will incur. Passenger area, seats, headrests and trim Ensure the interior of the car is clean and fresh with no noticeable damage including burns, scratches, tears and stains.
All of the seats must match the original supply - any Lewis Hamilton fanatics that are tempted to get racing stripe seats, take note!
Wear and tear of the seats through normal use is unavoidable and obviously acceptable. Interior items such as seat belts, lights, air-conditioning, rear view mirrors, sun visors, and headrests must be present, clean and undamaged. Door aperture, boot, boot liner and luggage area Scratches on seals, sills and treads as a result of normal usage are acceptable.
Equipment and Controls This covers all your in-car entertainment equipment, hands-free telephone and navigation systems. All the equipment must be returned in the same fashion it was delivered to you.
Equipment and accessories that fall under this bracket include satellite navigation discs, SD cards and remote units, headphones, charging leads electric cars only , and Bluetooth. What happens if I damage my leased vehicle? Damage to a leased car as a result of an accident, poor treatment or negligence is not covered by fair wear and tear guidelines.
If you return the vehicle damaged you will be hit with an end of lease charge. When you return your vehicle to the leasing company at the end of your contract, the condition of the vehicle will be inspected. If visible damage is identified, this will be noted and you will be liable to pay a hefty end of lease penalty charge. All repairs must be up to a professional standard that provide a full warranty of the work.
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Returning your vehicle and BVRLA Standard
Oh I see, so they are not downloadable. Alternatively you can get them from your fleet manager or a lease company Sometimes you can buy them, they may charge, they may not. You can get them from us, we buy them in bulk and give them away to our customers This is us at New Again Chelmsford.
BVRLA releases ‘clearer’ wear and tear guidelines for HGV leasing
Appraising your vehicle This will identify any damage that does not constitute fair wear and tear and requires repair. This will allow you to arrange to have any unacceptable wear and tear rectified. Appraise the vehicle as honestly as you can — be objective. Ask a friend or colleague to help you. Choose a time and place with good light. This is how the leasing company will examine your vehicle. Appraisals carried out in poor light invariably miss some faults.
BVRLA Fair Wear & Tear Guide
At the end of the lease, a representative from the finance provider will collect your vehicle and check its overall condition. Fair wear and tear occurs when normal day-to-day usage causes deterioration to a vehicle. It is not to be confused with damage such as impacts, harsh treatment, or negligence. The BVRLA has created an industry wide standard that defines fair wear and tear at the end of a lease agreement.
Fair Wear and Tear